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W-3 instructions Form: What You Should Know
Wages, tips, other compensation, Federal income tax withheld, Social Security wages and taxes, and Social Security tax are withheld as part of an employee's Wages Paid and Tax Due for Workers with Social Security Numbers Employers pay Social Security wages to the Social Security Administration (SSA) and the workers' retirement system (SSRS) to What Are the Payments for Wage Earners in Section 83 of the Internal Revenue Code? April 7, 2023 — What Are the Payments for Wage Earners in Section 83 of the Internal Revenue Code? Form W-2 Withholding for Employees With Social Security Numbers (Wage Payment Information) This form helps you determine whether you are eligible to withhold taxes from the wages you pay to your employees with social security numbers (SSNs). Wages Withheld for Individuals with SSNs This form helps you determine whether you are eligible to withhold taxes from the wages you pay to individuals with SSNs. A Form W-2 should be filed by the employer for each of your employees for each pay period on which a Social Security number is shown. For an employer, you may report on Form W-2 the wages and the number of wages withheld from the wages for each SSN. If you are an employer offering self-employed workers' insurance, Form W-2 will show the SSNs of the insured individuals. Your Form W-2 will also show payments to the SSA from individuals with SSNs during the calendar year for each employee who has at least one self-employed worker's insurance plan. What Do You Need to Report on Your W-2s? If you have employees who have SSNs, report the payroll tax (social security, Medicare, unemployment, medicare, worker's comp) you collected from all the employees for each pay period on your tax return. Keep copies of your W-2s for your records. If you do not pay Social Security taxes to individuals with SSNs and do not have a self-employed worker's insurance plan, report the amount of Social Security that is withheld from wages you pay to each worker individually. Report wages withheld to the Social Security Administration (SSA) by following the instructions for Forms W-2, W-2C, W-3, and Form W-4 (including any adjustments for errors, if any).
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