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Santa Ana California Form Instructions W-3 (PR): What You Should Know
When an employee becomes disabled, dies, gets married, or leaves the company. W-3. All payroll information must be included with each wage and tax statement. This form includes your payment history with each employee and your total withholding. There may be an adjustment for a change in the amount of wages paid to each employee. If there was a change, you'll use the new information to update your withholding records, and then send it to SSA. W-2. This is a statement of the amount of earnings from all wages you paid to employees during the 12-month period ending on the date of the pay statement as reported on Schedule A. Enter the total in brackets after the dollar amount. You must also follow the following rules. You don't have to report amounts withheld from an employee's wages. The amount withheld from every wage must be reported at its regular rate of tax, not the lowest of the federal withholding rate or the employee's rate. The regular rate of tax applies to the first 9,325 of wages for the tax year. The regular rate does not apply to the first 17,650 of wages for the tax year. If wages are paid on less than 9,325 per year (i.e., part-time work, tips, etc.), the amount you report on Form W-2 is reduced by 18,325. You don't have to file Form W-3 if: You have paid any additional wages to the employee for the tax year. You have received any wage credit under section 3121 of the Internal Revenue Code of 1986. If the credit exceeds the amount of wages you withheld, you must file a Form 941 to report the full amount on Form W-2. You are required to report certain withholding on Form W-3. The information provided for each employee is as follows. The name of the employee for each pay period. The date the employee was paid. How much the employee earned in each pay period. All wages not excluded from wages are to pay taxes of 30% of the regular rate of tax. All wages not included in wages are to pay taxes of 45% of the regular rate of tax (the lower of the two).
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